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Tender description :
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Manpower Services Provider through Institutional Contract of Service ICOS under Multi-Year Contract from CY 2027-2029
MANPOWER SERVICES PROVIDER THROUGH INSTITUTIONAL CONTRACT OF SERVICE ICOS UNDER MULTI-YEAR CONTRACT FROM CY 2027-2029 1 The Government Service Insurance System GSIS, through GSIS Bids and Awards Committee Cluster 2 for Goods, Services and Consultancy GBAC Cluster 2, invites bidders to apply for eligibility and bid for – Procurement Project / Brief Description Manpower Services Provider through Institutional Contract of Service ICOS under Multi-Year Contract from CY 2027-2029, as per GSIS Technical Specifications Procurement Reference Number PRN Indicative-2027-GSIS-CB-056 Approved Budget for the Contract ABC One Billion Five Hundred Sixty-One Million Pesos Php1,561,000,000.00, inclusive of all applicable taxes and other charges Bids received in excess of the ABC shall be automatically rejected at bid opening, or during the bid evaluation. Funding Source GSIS Corporate Operating Budget for CY 2027-2029 Delivery / Completion Period Delivery of Services is required within three 3 years starting from the date indicated in the Notice to Proceed NTP. This Procurement Project is being undertaken through Early Procurement Activities pursuant to Section 12 of the IRR of RA No. 12009. Considering this, the GSIS informs all interested bidders that this Procurement Project is subject to the following: a Rules and procedures of EPA. b Fixed price rule in procurement. c Extension of the bid validity and security. d Validity of the eligibility requirements prior to the award of contract. e Conditions of award; and f Date of earliest delivery. 2 Bidders should have completed, within the past five 5 years from the date of submission and receipt of bids, any of the following: a. A Single Largest Completed Contract SLCC that is similar to the procurement project to be bid, and whose value, adjusted to current prices using the Philippine Statistics Authority PSA consumer price indices, must be at least fifty percent 50% of the ABC; or b. A combination of contracts completed within the same period, provided their total value is at least fifty percent 50% of the ABC, to wit: i The bidder should have completed at least one 1 similar contract amounting to at least 25% of the ABC; and ii The bidder should have completed other contracts, whether similar or not, with an aggregate amount of at least 25% of the ABC. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II Instructions to Bidders. 3 The Eligibility Check/Screening and Preliminary Examination of bids shall be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as stated in Section 59.1 of the Implementing Rules and Regulations of Republic Act No. 12009. 4 The award criteria to be adopted for this Project is Lowest Calculated and Responsive Bid LCRB, where the considerations for the award of contracts are the eligibility of the bidder, the responsiveness of its bid to technical requirements, and the lowest financial bid. 5 Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent 60% interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. In case of Joint Venture involving Filipino and foreign persons or entities, Filipino ownership or interest of the joint venture concerned shall be at least sixty percent 60%. For this purpose, Filipino ownership or interest shall be based on the contributions of each of the members of the joint venture as specified in their JVA. The primary purpose of each member of the joint venture must be similar or related to the requirement of the project to be bid out. 6 Interested Bidders may obtain further information from GSIS Bids and Awards Committee Secretariat and inspect the Bidding Documents at the address given below from 8:00 AM to 5:00 PM, Mondays to Fridays, except during holidays. 7 A complete set of Bidding Documents may be acquired by interested Bidders on the date and address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Seventy-Five Thousand Pesos Php75,000.00. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System PhilGEPS and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. Prospective bidders are highly encouraged to pay the bidding documents fee at least one 1 day before the deadline for the submission and receipt of bids. Bids for which the bidding documents fee has not been paid on or before the deadline for submission and receipt of bids shall be returned to the bidder unopened. 8 All particulars and activities regarding the Eligibility of the Bidders, Pre-Bid Conference/s and Submission and Opening of Bids, procedures and other documents, shall be governed by RA 12009 and its IRR. Activities Schedule Particulars a. Issuance of Bid Documents 14 October 2026, from 8:00AM to 5:00PM The issuance of bidding documents, including the necessary annexes if applicable, shall be facilitated by the GBAC Secretariat upon payment of the corresponding bidding fee. b. Pre-Bid Conference 21 October 2026, starting at 09:00AM Philippine Standard Time Venue: GBAC Conference Room, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City and through MS Teams video conference facility. To receive the MS Teams Meeting details, interested bidders should register using the QR Code or link provided below. Prospective bidders are encouraged to send requests for clarifications at least three 3 calendar days before the scheduled pre-bid conference in order to facilitate the preparation of responses thereto, which will be discussed during the pre-bid conference. c. Deadline for the submission and receipt of bids. 03 November 2026, 09:00AM Philippine Standard Time Bids must be duly received by the GBAC Secretariat through manual submission at the GBAC Conference Room, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City. Late bids shall not be accepted. d. Opening of Bids 03 November 2026, starting at 09:30AM Philippine Standard Time Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. Venue: GBAC Conference Room, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City and through MS Teams video conference facility. To receive the MS Teams Meeting details, authorized representatives of the bidders should register using this link: https://bit.ly/GBACBiddersRegForm e. All written requests The Chairperson GBAC Cluster 2 for Goods Services and Consultancy Through: The GBAC Secretariat GSIS Bids and Awards Committee Level 2 Core G, GSIS Headquarters, Financial Center, Pasay City Tel. Nos.: 027976-4961/ 02 7976-4945 / Fax No. 02 8859-0373 Email Address: GBAC_Secretariat@gsis.gov.ph Website: www.gsis.gov.ph 9 All Bids must be accompanied by Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 10 A bidder must submit its bid manually. The implementation of electronic bid submission is suspended in GSIS, thus bids submitted through electronic means shall not be accepted. 11 In accordance with GPPB Circular 06-2005, the GSIS adopts the use of non-discretionary/non-discriminatory selection criteria as tie-breaking method e.g., draw lots; toss a coin; any other method where the winner is determined by chance in the event two or more of the bidders have been declared as having the Lowest Calculated Responsive Bid LCRB. 12 The GSIS warns the public/bidders of unscrupulous individuals and groups posing as officers/employees of the GSIS soliciting money, gifts, favors or benefits for alleged aid for whatever purpose. DO NOT GIVE anything to these unscrupulous individuals and groups. GSIS thus enjoins the cooperation of the public/bidders to report these individuals/groups to the GSIS Bids and Awards Committee and GBAC Secretariat. 13 The Government Service Insurance System GSIS reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 14 Each eligible bidder is expected to be ready with respect to the submission of Post-Qualification Documents, post-qualification evaluation and award of contract. Upon approval of the contract award, the Notice of Award NOA will be sent to the winning bidder’s registered email. This email notification must be acknowledged by the winning bidder within 24 hours. In any case, the NOA should be considered received on the date the email was sent. If the email was sent on a non-working day, the NOA shall be considered received on the next business day. Upon its receipt of the NOA, the winning bidder shall immediately coordinate with the GSIS Authorized Representative as indicated in Section V Special Conditions of the Contract of the Bidding Documents and in the NOA for the preparation of contract. The winning bidder must submit the following requirements within five 5 calendar days: a. Performance Security as prescribed in Section 68 of the IRR of RA No. 12009. b. Contract Agreement Form signed by the winning bidder’s representative as indicated in the Omnibus Sworn Statement and Notarized Secretary’s Certificate/Special Power of Attorney. Note: The Contract Agreement Form is attached in the published Bidding Documents. Bidders are encouraged to review the Contract Agreement Form, General Conditions of the Contract and Special Conditions of the Contract of the Bidding Documents as early as possible to ensure the timely preparation and signing of contract. If the winning bidder fails to submit these requirements within the prescribed period, the end-user unit has the option to recommend to the Head of the Procuring Authority/Approving Authority the cancellation of NOA. 15 For further information, please refer to: GBAC Secretariat GSIS Bids and Awards Committee Level 2 Core G, GSIS Headquarters, Financial Center, Pasay City Tel. Nos. 027976-4961/ 02 7976-4945 GBAC_Secretariat@gsis.gov.ph 16 You may visit the following websites: For downloading of Bidding Documents: https://www.gsis.gov.ph/opportunities Date of Issue: 14 November 2026
Pre-bid Conference:
Date: 21/10/2026
Time: 9:00 AM
Venue: Venue: GBAC Conference Room, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City and through MS Teams video conference facility.
Approved Budget: 1,561,000,000.00
Closing Date: 03/11/2026
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