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Tender description :
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Request for Proposal(RFP):Tender: supply and installation of solar energy systems for water stations in South Darfur State - Al Salam / Kass
{
"detected_language": "Arabic",
"translated_text": "Invitation to tender: supply and installation of solar energy systems for water stations in South Darfur State. Hope Organization invites qualified and eligible contractors and engineering companies with relevant experience to submit their technical and financial offers for the supply and installation of solar energy systems for water stations in South Darfur State. Submission address: Nyala City, South Darfur State, Al-Cinema neighborhood, Al-Daein Street, Building No. 505. Alternatively, offers may be submitted by email to: hopesudan.kh@gmail.com. Tender terms and requirements: 1. Eligibility and experience: The contractor must be legally registered, possess a valid commercial registration and complete official documentation, and must not be listed on any terrorism or sanctions lists. The contractor must have the technical and financial capacity to supply and execute the required works, as well as adequate knowledge and experience in working with humanitarian organizations and sectors. 2. Financial offer requirements: The contractor must submit a financial offer in Sudanese pounds (SDG), duly signed and officially stamped, and valid for the specified period. The financial offer must clearly indicate the unit price, quantity, total price, currency, and any applicable taxes or fees for each item. The offer must remain valid for 30 days. 3. Specifications of required materials and equipment: All required items must be supplied, fabricated where applicable, installed, and executed to the highest available quality standards. All materials and equipment must be unused and in excellent condition. Damaged products and non-compliant works, including items that have been tampered with or damaged during transportation or for any other reason, will not be accepted. 4. Transportation, installation, and handover: The supplier/contractor shall bear full responsibility for the safe and appropriate transportation, installation, commissioning, and handover of all required items to the location designated by Hope Organization. All items must be transported and installed in accordance with the engineering requirements and recommendations of the manufacturer. The contractor shall bear any additional costs related to installation, commissioning, local services, and delivery to the designated location, unless otherwise agreed upon in writing. 5. Delivery period: The supply, delivery, and execution of all required works must be completed within a maximum period of 21 days from the date of official notification and confirmation of the purchase order/contract, unless otherwise agreed upon in writing with Hope Organization. The supplier must specify the expected delivery and implementation period in the submitted financial offer. 6. Inspection and final acceptance: Final acceptance of the required materials and works shall be subject to physical inspection and verification by the relevant Hope programs and procurement officers. The works shall be inspected to verify compliance with the purchase order, technical specifications, financial offer, and approved delivery documents. Hope Organization reserves the right to reject any work that fails to meet the required specifications, quality standards, regulatory requirements, or agreed delivery conditions. The contractor shall replace, at their own expense and at no additional cost to Hope Organization, any item rejected by the inspection committee. 7. Payment terms: Payment shall be made upon completion of the required supply and works, inspection, and final acceptance. 50% payment shall be made upon completion of 70% of the works, as confirmed by the report of the supervising and consulting committee. The remaining 50% shall be paid upon 100% completion of the works, as confirmed by the supervising committees report and acceptance of all required items, subject to submission of all required supporting documents and completion of Hopes applicable procurement procedures. Payments shall be made by bank transfer using the bank authorization issued by the contractor. 8. Right of selection: Hope Organization reserves the right to select the offer that provides the best value for money and meets the required technical specifications, quality standards, regulatory requirements, delivery period, and all other tender conditions. Submission of the lowest-priced offer does not automatically guarantee acceptance if the offer fails to meet the technical requirements, quality standards, delivery conditions, or compliance requirements. Hope Organization reserves the right to reject any or all offers in accordance with its approved procurement policies and procedures. Required documents: Bidders must submit the following documents: all relevant official government documents. Valid company registration documents. All documents demonstrating the bidders eligibility and capacity to execute the required works, including certificates of completion and evidence of similar projects previously implemented. A work implementation schedule outlining the proposed execution plan and timeline. Tender submission deadline: Offers must be submitted no later than 1 November 2026, at 2:00 PM, to the Hope Organization office at the address specified above or through the email address provided below. Email: hopesudan.kh@gmail.com. Submission instructions: Hard-copy offers must be placed in a sealed envelope, with the tender name and number clearly written on the outside, along with the name of the bidding company. Offers may be submitted to the Hope Organization office in Nyala, South Darfur State. Contact number: 096 672 5505. Alternatively, offers may be submitted in PDF format by email to: hopesudan.kh@gmail.com. Bidders are advised to include the tender number and tender title in the email subject line when submitting their offers electronically. Inquiries and further information: For further inquiries, please contact the procurement department: Email: seniorprocurementofficer@hopesudan.org. Contact number: 0120023522. Site visit notice: Contractors wishing to conduct a site visit must coordinate in advance with the Hope Organization office in Nyala at least three days before the intended visit. All costs associated with the site visit shall be borne entirely by the contractor, with no additional costs charged to Hope Organization. All required items shall be supplied and installed in accordance with the highest quality standards and approved technical specifications. The submitted prices shall include all costs necessary for the supply, installation, operation, and testing of all materials, equipment, including labor, transportation, accessories, consumables, and any other
Deadline: 01 nov 2026
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