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Tender description :
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Request for Proposal(RFP):Construction of a latrine at Tartoura Health Center, Kass locality, South Darfur state.
{
"detected_language": "Arabic",
"translated_text": "Invitation to tender: construction of a latrine at Tartoura Health Center, Kass locality, South Darfur State. Hope Organization invites qualified, eligible, and experienced contractors and engineering companies to submit their technical and financial proposals for the construction of a latrine at Tartoura Health Center, Kass locality, South Darfur State. Financial and technical proposal submission address: Physical address: Hope Organization – Nyala Office, Al Cinema District, Al-Daein Street, Building No. 505, Nyala, South Darfur State, Sudan. Email: hopesudan.kh@gmail.com. Tender terms and requirements: 1. Eligibility and experience: The contractor must be legally registered, possess a valid commercial registration, and have all required documentation in place. The contractor must not be listed on any terrorism-related or sanctions lists. The contractor must have the technical and financial capacity to undertake and complete the required works and must be familiar with the procedures and requirements for working with humanitarian organizations. 2. Financial proposal requirements: The contractor must submit a formal financial proposal in Sudanese pounds (SDG), duly signed and stamped, and valid for the specified period. The financial proposal must clearly indicate the unit price, quantity, total amount, currency, and any applicable taxes or fees for each item. The financial proposal must remain valid for 30 days from the submission deadline. 3. Materials and equipment specifications: All materials and equipment supplied, fabricated, installed, and incorporated into the works must meet the highest available quality standards. All supplied materials and equipment must be new, unused, and in excellent condition. Damaged materials, defective work, non-compliant items, tampered products, or items damaged during transportation or for any other reason will not be accepted. 4. Transportation, installation, and handover: The contractor shall bear full responsibility for the safe and appropriate transportation, installation, operation, and handover of all required items and completed works at the location designated by Hope Organization. All transportation and installation activities must comply with the relevant technical and engineering requirements and the manufacturers recommendations, where applicable. The contractor shall bear any additional costs related to installation, operation, local services, transportation, and delivery to the designated site, unless otherwise agreed in writing. 5. Completion and delivery period: All required supplies, construction works, and related activities must be completed and handed over within a maximum period of 30 days from the date of official notification and confirmation of the purchase order (PO) or contract, unless otherwise agreed in writing with Hope Organization. The contractor must specify the proposed implementation and completion period in the submitted financial proposal. 6. Inspection and final acceptance: Final acceptance of the completed works shall be subject to physical inspection and verification by Hope Organizations programs and procurement officers and the relevant technical engineer. The works shall be inspected to verify compliance with the purchase order, technical specifications, approved financial proposal, and authorized delivery documentation. Hope Organization reserves the right to reject any work that fails to meet the required specifications, quality standards, regulatory requirements, or agreed delivery conditions. The contractor shall, at their own expense and at no additional cost to Hope Organization, rectify, repair, or replace any work or item rejected by the inspection committee. 7. Payment terms: Payments shall be made upon completion of the relevant construction works, inspection, and final acceptance, in accordance with the payment milestones specified below. First payment: 50% upon completion of 70% of the works, as confirmed by the report of the supervising and consulting committee. Final payment: 50% upon achievement of 100% completion, as confirmed by the supervising committee, and acceptance of all required items and works. Payment shall be processed following submission of all required supporting documents and completion of Hope Organizations applicable procurement procedures. Payments shall be made in Sudanese pounds (SDG) via bank transfer, based on the authorization issued by the contractor. All financial proposals must be submitted in Sudanese pounds (SDG). 8. Right of selection: Hope Organization reserves the right to select the proposal that offers the best value for money while meeting the required technical specifications, quality standards, regulatory requirements, delivery schedule, and all other tender conditions. Submission of the lowest-priced offer does not automatically guarantee acceptance if the proposal fails to meet the technical requirements, quality standards, delivery conditions, or compliance requirements. Hope Organization reserves the right to reject any or all proposals in accordance with its approved procurement policies and procedures. Required documents: Bidders must submit the following documents: copies of all required official government documents. Valid company registration documents. All documents demonstrating the bidders eligibility and capacity to execute the required works, including certificates of completion and evidence of experience in similar projects. A detailed work plan and implementation schedule indicating the proposed sequence and timeline for completing the works. Tender submission deadline: The deadline for submitting proposals is 8 November 2026, at 2:00 PM. Proposals must be submitted to the Hope Organization office at the address specified above or via the designated email address: email: hopesudan.kh@gmail.com. Submission instructions: Hard-copy submission: Financial and technical proposals must be placed in a securely sealed envelope. The envelope must clearly display the tender title, tender reference number, and bidders company name. Sealed proposals may be delivered to the Hope Organization office in Nyala, South Darfur State. Nyala office contact numbers: 096 672 5505 / +249 12 929 1493. Electronic submission: Proposals may also be submitted in PDF format via email to: email: hopesudan.kh@gmail.com. Bidders are strongly advised to include the tender number and tender title in the email subject line for all electronically submitted proposals. Procurement inquiries: For further information or clarification, please contact the procurement department: email: seniorprocurementofficer@hopesudan.org phone: 0120023522. Site visit notice
Deadline: 08 nov 2026
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