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Tender description :
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Request for Quotation RFQ :Service provider for the logistical requirements of safety and security personnel for atf 2026
Request for quotation the tourism promotions board invites you to submit quotations for the item/s listed below: rfq no. tpb-rfq 2025-12-377 pr no. 2025.12.022 requirements: service provider for the logistical requirements of safety and security personnel for atf 2026 scope of deliverables security requirements 1. accommodation * 24 january to february 1, 2026 * three 3 triple room accommodations with breakfast within a 500-meter radius of the official venue 2. meals * provision of three 3 meals a day fixed rate of php250.00/meal * event proper 24 january to 01 february 2026 - cebu * second call 03 to 04 february 2026 - metro manila * meals should include, but not limited to: - breakfast: rice, 1 viand, soda or juice, bottled water, dessert, utensils - lunch: rice, 2 viands, soda or juice, bottled water, dessert, utensils - dinner: rice, 2 viands, soda or juice, bottled water, dessert, utensils 3. gasoline * provision of ten 10 liters of gasoline per day for three 3 pnp mobile patrol during the event proper on 24 january - 01 february 2026 *issuance of an acknowledgement receipt for ten 10 liters of gasoline each per day for the three 3 units of pnp mobile patrol 4. miscellaneous expenses * communication expenses: provide a maximum of ten 10 cell cards with the amount of five hundred pesos php500.00 provided the total amount for both event proper and second call should not go over five thousand pesos only php5,000.00. a breakdown of the network provider is to be submitted by the security committee one 1 week before the event. * provide eleven 11 white polo barongs for the uniform of the pnp personnel assigned to the travex event. sizes to be submitted by the security committee five 5 days before the event. * pre-event coordination meeting with the security committee in the amount of twenty thousand pesos only php20,000.00 to be arranged by the service provider of the security committee. *miscellaneous expenses are based on actual cost with prior notice approval from tpb before purchase and must be supported with an official receipt or / sales invoice. 5. other requirements * assign at least two 2 focal persons to coordinate with the security committee for the deliverables and requirements. * assist the security committee in coordinating with the pnp-region 7, avsegroup, airport police, ocd, lgus for the security requirements of atf 2026. safety requirements 1. accommodation * 24 january - 01 february 2026 * three 3 triple room accommodations with breakfast within a 500-meter radius of the official venue 2. meals * provision of three 3 meals a day fixed rate of php250.00/meal *the delivery schedule will be identified one 1 week before the event * event proper 24 january - 01 february 2026 * meals should include, but not be limited to: - breakfast: rice, 1 viand, soda or juice, bottled water, dessert, utensils - lunch: rice, 2 viands, soda or juice, bottled water, dessert, utensils - dinner: rice, 2 viands, soda or juice, bottled water, dessert, utensils *delivery schedule will be identified one week before the event 3. gasoline * provision of ten 10 liters of gasoline per day for three 3 ambulances during the event proper on 24 january - 01 february 2026 *issuance of an acknowledgement receipt for the ten 10 liters of gasoline per day for the three 3 ambulances 4. miscellaneous expenses * communication expenses: provide ten 10 cell cards with a minimum amount of five hundred pesos only php500.00. a breakdown of the network provider is to be submitted by the safety committee one week before the event. * provision of assorted medicine in the amount of fifteen thousand pesos only php15,000.00 for emergency use during the event. * pre-event coordination meeting with the safety committee for twelve thousand pesos only php12,000.00 to be arranged by the service provider of the security committee. 5. other requirement * assign at least two 2 focal persons to coordinate with the safety committee for the deliverables and requirements. * assist the safety committee in coordinating with the for the safety requirements of atf 2026. terms and conditions 1. personnel to be deployed by the winning bidder shall be covered with travel insurance for the duration of the trip. 2. in the event that the services of the key personnel are deemed unsatisfactory and unprofessional, the tpb reserves the right to request a replacement, with all related expenses to be covered by the winning bidder. 3. no employee-employer relationship shall be established between tpb and the winning bidder. technical requirements: 1. company profile for new bidder 2. accomplished statement of compliance to the technical specification 3. sec/dti/cda certificate of registration legal requirements: 1. philgeps registration certificate 2. business/mayors permit 3. income/business tax return 4. notarized ngpa omnibus
sworn statement attchments: 1. statement of compliance to the technical specification annex a 2. ngpa omnibus sworn statement annex b note: 1. all entries must be typewritten in your company letterhead. 2. price validity shall be for a period of thirty 30 calendar days. terms: thirty 30 working days from the receipt of soa/billing and supporting documents abc: the approved budget for the contract abc is php1,987,600.00 inclusive of all applicable taxes.
Pre-bid Conference: Approved Budget for the Contract: Php 1,987,600.00
Closing Date / Time: 22/12/2025 12:00 pm
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