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Tender description :
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Invitation to Bid Supply, Delivery, Installation, and Commissioning of Human Resource Information and Payroll System (hrips) Approved Budget for the Contract:6,300,000.00 Submission Deadline:05 March 2026
Bid – a signed offer, proposal, or quotation submitted by a supplier, manufacturer, distributor,
contractor, consultant, or service provider in response to the requirements of the Procuring
Entity as stated in the Bidding Documents. (IRR, Section 5[c]).
Bidder – a supplier, manufacturer, distributor, contractor, consultant, and service provider,
whether public or private, who submits a Bid in response to the requirements of the Procuring
Entity as stated in the Bidding Documents. (IRR, Section 5[d]).
Bidding Documents – the documents issued by the Procuring Entity as the basis for Bids,
furnishing all information necessary to prospective Bidder to prepare a Bid for the Goods,
Infrastructure Projects, and Consulting Services required by the Procuring Entity. (IRR,
Section 5[e]).
Contract – refers to the agreement entered into between the Procuring Entity and the Supplier
or Manufacturer or Distributor or Service Provider for procurement of Goods and Services;
Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting Firm for
Procurement of Consulting Services; as the case may be, as recorded in the Contract Form
signed by the parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
Contract Price - the price payable to the Supplier under the Contract for the full and proper
performance of its contractual obligations.
Effective Date of the Contract – the date indicated in the contract. However, the Supplier shall
commence performance of its obligations only upon receipt of the Notice to Proceed.
Foreign-funded Procurement or Foreign-Assisted Project – refers to the acquisition of Goods,
Consulting Services, and the contracting for Infrastructure Projects by the Government of the
Philippines which are wholly or partly funded by foreign loans or grants pursuant to a Treaty
or International or Executive Agreement.
Framework Agreement – is a procurement strategy which shall be in the nature of an option
contract between the Procuring Entity and the Bidder that stipulates the terms and conditions
to be applied in subsequent contracts for the procurement of Goods, Infrastructure Projects,
and Consulting Services with a single or multiple contractor, manufacturer, supplier,
distributor, consultant, and service provider to expand the pool of prospective Bidders, take
advantage of economies of scale, minimize the administrative burden of conducting separate
procurement activities, and generate time and money savings. (IRR, Section 16.2).
Goods – refer to (i) all items, supplies, and materials, whether in the nature of equipment,
furniture, stationery, materials for construction, or personal property of any kind, needed in the
transaction of public businesses or in the pursuit of any government undertaking, project or
activity; or (ii) general support services which pertain to all types of services except Consulting
Services and Infrastructure Projects, such as the repair and maintenance of equipment and
furniture, as well as trucking, hauling, janitorial, security, and related or analogous services.
Personnel Services or individual COS or JO engagements do not fall under this definition;
(IRR, Section 5[n])
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