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Tender description :
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Tenders are invited for CPSA Carts
Stony Brook University Hospital intends to make an award for the above-noted commodity, product, and/or service. A sealed bid will be held. If you are interested in providing a proposal for the above commodity/product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice.
An award will be made to one single vendor.
Furnishing and supplying all materials/equipment, for CAPSA Carts (see specified bid item list at the end of the IFB document).
Bidding Documents, including any drawings and specifications, will be issued to interested contractors free of charge by the Hospital Purchasing Department, upon written request to the buyer of record, Matt DeGudicibus, by email, to matthew.degudicibus@stonybrookmedicine.edu.
Bids must be submitted in duplicate on the forms provided by the Hospital. They shall be addressed to Stony Brook University Hospital Purchasing,
Attn: Matt DeGudicibus Procurement Officer III 2000 Ocean Ave. Suite 1
Ronkonkoma, NY 11779 in a sealed envelope, marked with the name
and address of the bidder, the title of the bid is IFB 25/26-071 CAPSA Carts. The Hospital accepts no responsibility for Proposals that may be delivered by any courier or another messenger service that does not contain all of the
above-noted information on the outside of a sealed envelope. Facsimile or
email copies of the Proposal will not be accepted.
RFIs (Request for Information - Technical Questions) All
Bidders’ questions must be submitted in writing, citing the particular
IFB page, section, and paragraph number where applicable
to matthew.degudicibus@stonybrookmedicine.edu. by March 13th, 2025 at 4:00 PM. Questions received after the closing date for inquiries will not be
answered. All questions must be relevant to the Bidder’s response to
this IFB.
Submission of Bids – Bids must be sealed and submitted in duplicate, one with all original signatures, in accordance with the instructions contained in the Information for Bidders, this advertisement, Notice to Bidders, and the IFB package. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid. Refer to Information for bidders, 7554-06, for
additional information on bid security. Bids, whether mailed or dropped off, must have the following address and information stated on the outside of the sealed
package:
Stony Brook University Hospital Purchasing Attn:
Matt DeGudicibus 2000 Ocean Avenue Suite 1 Ronkonkoma, NY
11779. IFB 25/26-071 CAPSA Carts March 27th, 2025, at 11:00 am. Bid Opening: Proposals will be opened and read aloud on March 27th, 2025, at 11:00 am. Bid Opening:
Proposals will be opened and Stony Brook University Hospital Purchasing located at 2000 Ocean Ave. Ronkonkoma, NY 11779.
Documentation:
The following items must be submitted with an IFB response:
-Signed IFB cover page
-MWBE 7557-107 Utilization Plan
-MWBE 7557-108 EEO Staffing Plan
-SDVOB 7564-107 Utilization Plan
-SDVOB 7564-108 EEO Staffing Plan
-MWBE SDVOB EEO Policy 7564-104
-Public Officers Law Form
-C105.2 Workers Comp. Form
-DB-120.1 Disability Form
-Exhibit E
-Exhibit H
-Exhibit L (Form A,B & C)
-Exhibit R
-ST-220CA
-7554-20 Bidder’s Certifications
-Vendor Responsibility Online Questionnaire Certification completed
within the past 6 months by filing the required CCA-2 online via the
VendRep. To enroll in and use the VendRep, see the VendRep
Instructions at
http://www.osc.state.ny.us/vendrep/vendor_index.htmor go directly to
the VendRep online at https://portal.osc.s tate.ny.us. To request
assistance, contact the Office of the State Comptroller’s (“OSC”)
Help Desk at 866-370-4672 or 518- 408-4672 or by email
at ciohelpdesk@osc.s tate.ny.us
N.Y. State Labor Law §201-g provides requirements for such policy and
training and directs the Department of Labor, in consultation with the
Division of Human Rights, to create and publish a model sexual
harassment prevention guidance document, sexual harassment
prevention policy and sexual harassment training program that employers
may utilize to meet the requirements of N.Y. State Labor Law §201-g. The
model sexual harassment prevention policy, model sexual harassment
training materials, and further guidance for employers can be found online
at the following URL: https://www.ny.gov/combating-sexual-harassmen
t-workplace/employers.
Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder
containing the certification required above shall be deemed to have been
authorized by the board of directors of such bidder, and such authorization
shall be deemed to include the signing and submission of such bid and the
inclusion therein of such statement as the act and deed of the bidder.
If the bidder cannot make the required certification, such bidder shall so
state and shall furnish with the bid a signed statement that sets forth in
detail the reasons that the bidder cannot make the certification. After
review and consideration of such statement, SUNY may reject the bid or
may decide that there are sufficient reasons to accept the bid without such
certification. The certification required above can be found on Exhibits E and H which the bidder must submit with this bid. This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law, and in accordance with NYS Lobbying Law 139 requirements, effective immediately this procurement is in a “Restricted Period”. This restricted period will be in effect until an award for this product and/or service has been fully executed. Vendors are cautioned that the only permissible contact for this procurement is Matt Degudicibus, Hospital
Purchasing matthew.degudicibus@stonybrookmedicine.edu Failure to comply with this requirement can range from no contract to debarment from sales to any
NYS Agency. The successful bidder will be required to complete and
submit documents related to NYS Finance Law 139 j&k, and Public Officer
Law. The successful bidder shall be required to submit valid and current proof of
NYS Workman’s Compensation and Disability Insurance forms. If you
propose to submit a bid, it must be sent to the address noted and received
by the date and time provided in this advertisement. All bidders must demonstrate their ability to meet specified Service Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit preliminary MWBE and SDVOB Utilization Plans (forms 7557-107 and 7564-107) withtheir IFB response.
Business enterprises awarded an identical or substantially similar procurement contract within the past five years:
none
Service-Disabled Veteran-Owned Business (SDVOB)
SDVOB Goal: 6.00%
Minority / Women Business Enterprise contracting goals (MWBE)
MBE Goal: 14.00%
WBE Goal: 16.00%
Disadvantaged Business Enterprise contracting goals (DBE)
DBE Goal: 0.00%
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