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Request for Quotation - General Engineering Services - Wellborn Sud
follow Solicitation Solicitation Description:
wellbornspecial Utility District
requestfor Qualifications (rfq)
professionalengineering Services
issuedate: 3/12/2026
submittal Deadline: 4/23/2026
1.introduction
wellbornspecial Utility District (“district”) is Soliciting Statements Ofqualifications (“soqs”) From Qualified Engineering Firms Interested Inproviding Professional Engineering Services to the District.
thedistrict Intends to Establish a Pool of Prequalified Engineering Firms Toprovide Services on An As-needed Basis Under a Master Services Agreement (msa)with Project-specific Task Orders.
thedistrict Anticipates Selecting Approximately Five (5) to Eight (8) Firms,although the District Reserves the Right to Select More Or Fewer Firms Based Onthe Qualifications Received.
selectionof Engineering Services Will Be Conducted in Accordance with the Texasprofessional Services Procurement Act (texas Government Code Chapter 2254)based on Demonstrated Competence and Qualifications.
issuanceof This Rfq Does Not Obligate the District to Award Any Contract.
2.district Background
wellbornspecial Utility District Provides Potable Water Service in Brazos and Robertsoncounties, Texas.
thedistrict Currently Serves Approximately 10,300 Connections Through An Extensivewater System Consisting of Approximately 500 Miles of Distribution Pipeline.
watersupply Sources Include:
groundwater From the Simsboro Aquifer
groundwater From the Yegua-jackson Aquifer
surface Water From the Navasota River
purchased Water From the City of Bryan
majorsystem Infrastructure Includes:
one (1) Surface Water Treatment Plant
seven (7) Groundwater Wells
six (6) Elevated Storage Tanks
eight (8) Pump Stations
approximately 500 Miles of Distribution Pipeline
thedistrict is Currently Constructing Three Additional Groundwater Wells Andassociated Transmission Infrastructure to Support Continued Growth Andlong-term System Reliability.
3.scope of Engineering Services
thedistrict Seeks Engineering Firms Capable of Supporting a Wide Range of Waterutility Engineering Services.
firmsmay Submit Qualifications for One Or More of the Following Service Categories.
potentialservice Categories
surface Water Treatment Facilities
groundwater Wells and Production Facilities
elevated and Ground Storage Tanks
pump Stations and Pump House Improvements
transmission and Distribution Pipelines
water System Rehabilitation and Replacement Projects
permitting and Regulatory Compliance
development Review, Plat Review, and Utility Planning Support
gis Mapping, Data Management, and Asset Management
scada Systems and Electrical Engineering
grants and Funding Assistance (including Texas Water Development Board Programs)
construction Phase Services and Construction Administration
long-range System Planning and Capital Improvement Planning
system Modernization, Digitization, and Asset Management Programs
thedistrict May Evaluate and Rank Firms Separately Within Each Service Categorybased on Qualifications.
4.anticipated Project Types
engineeringservices May Include Projects Such As:
surface Water Treatment Plant Upgrades Or Expansion
construction of New Elevated Storage Tanks
transmission and Distribution System Rehabilitation
pump Station and Pump House Upgrades to Increase System Production
system Modernization and Digitization Initiatives
asset Management Program Development
planning and Infrastructure Improvements to Support Regional Growth
thedistrict Reserves the Right to Initiate Additional Projects During the Contractterm.
5.contract Structure
selectedfirms Will Enter Into a Master Services Agreement (msa) with the District.
keyprovisions Include:
two-year Contract Term
work Authorized Through Project-specific Task Orders
compensation Negotiated Individually for Each Assignment
thedistrict May Maintain Agreements with Multiple Firms Simultaneously.
nominimum Amount of Work is Guaranteed.
thedistrict Reserves the Right to Continue Utilizing Its Current Consultingengineer While Also Engaging Additional Qualified Firms as Appropriate.
6.task Order Selection Process
whenengineering Services Are Required, the District May Utilize One of Thefollowing Methods to Select a Firm From the Qualified Pool:
direct Selection
thedistrict May Select a Firm Based on Expertise, Availability, Past Performance,and Project Type.
proposal Request
thedistrict May Request Proposals From Two Or More Qualified Firms for a Specificproject.
proposalsmay Include:
· Proposedproject Approach
key Personnel
project Schedule
preliminary Scope of Work
thedistrict Will Then Negotiate Scope and Fees with the Most Qualified Firm Inaccordance with Texas Government Code Chapter 2254.
7.statement of Qualifications Requirements
submittalsshould Be Concise, Well Organized, and Clearly Demonstrate the Firm'squalifications.
1. Pagelimit
submittalsshould Not Exceed 30 Pages, Excluding Resumes and Required Forms.
2. Requiredcontents
coverletter
include:
firm Name and Address
office Location(s) Relevant to District Work
primary Contact Person
service Categories for Which the Firm is Submitting Qualifications
Firmoverview
provide:
history and Background of the Firm
organizational Structure
office Locations Serving the Region
experience Providing Services to Texas Utilities Or Special Districts
Relevantproject Experience
providedescriptions of Similar Projects Including Experience With:
water Utilities
special Utility Districts
municipal Utility Districts
surface Water and Groundwater Systems
regional Water Systems
Projectteam
identifykey Personnel Proposed to Serve the District.
include:
texas Professional Engineer Licenses
relevant Project Experience
resumes of Key Staff
Servicecategory Expertise
describethe Firm's Experience and Capabilities in Each Service Category for Whichqualifications Are Submitted.
Regulatoryand Funding Experience
describeexperience With:
tceq Regulatory Permitting
texas Water Utility Compliance Requirements
texas Water Development Board Funding Programs
other Applicable State Or Federal Infrastructure Funding Programs
Projectdelivery Approach
describethe Firm’s Approach To:
project Management
communication with District Staff
responsiveness and Availability
construction Phase Services
References
provideat Least Three (3) References From Utilities Or Public Entities for Whomsimilar Services Have Been Performed.
Litigationand Claims Disclosure
providedisclosure of Any Professional Liability Claims Or Litigation Within the Pastfive (5) Years.
8.evaluation Criteria
soqswill Be Evaluated By District Management Using the Following Criteria:
criteria
weight
relevant Utility Engineering Experience
20
technical Expertise in Requested Service Categories
20
experience with Texas Water Utilities and Regulations
15
project Team Qualifications
15
experience with Funding Programs (twdb, Etc.)
10
project Management and Responsiveness
10
references and Past Performance
10
totalpossible Score: 100 Points
thedistrict May Conduct Optional Interviews with Selected Firms.
9.submittal Instructions
submit:
three (3) Hard Copies
one (1) Digital Copy (pdf)
to:
campbellyoung
general Manager
wellborn Special Utility District
email(include 'erfq' in Subject Line): Boardroom@wellbornsud.com(for Digital Copy – Address for Hard Copies is Below)
phone: 979-690-9799
submissiondeadline: 4/23/2026 By 5pm
latesubmissions May Not Be Considered.
Mailingaddress
correspondenceby Usps Should Be Sent to the District’s Official Mailing Address:
Pobox 250
wellborn,tx 77881
Fed-ex, Ups, Or Other Courier Can Be Sent to Thedistrict’s Physical Address:
6784victoria Ave
collegestation, Tx 77845
10.insurance Requirements
selectedfirms Must Maintain the Following Minimum Insurance Coverage:
professionalliability Insurance: $1,000,000 Per Claim
commercial General Liability: $1,000,000 Per Occurrence
automobile Liability: $1,000,000 Per Occurrence
workers Compensation: as Required By Texas Law
additionalinsurance Requirements May Be Specified in the Master Services Agreement.
11.legal Requirements
respondingfirms Must Comply with All Applicable Laws Including:
texas Government Code Chapter 2254
texas Board of Professional Engineers Licensing Requirements
texas Conflict of Interest Disclosure Laws
form 1295 Certificate of Interested Parties Requirements
12.questions and Clarifications
allquestions Regarding This Request for Qualifications Must Be Submitted Inwriting to the District’s Designated Contact.
Questionsshould Be Directed To:
Ericchandler
assistant General Manager
wellborn Special Utility District
email:echandler@wellbornsud.com
phone: 979-690-9799
Questionsmust Be Submitted No Later Than 4/15/2026.
Responsesto Questions That Materially Affect the Rfq May Be Issued in the Form of Awritten Addendum.
Respondentsare Responsible for Ensuring That They Have Received All Addenda Issued By Thedistrict Prior to Submitting Their Statement of Qualifications.
Nointerpretation of the Rfq Shall Be Binding Unless Issued in Writing By Thedistrict.
respondentsshould Not Rely on Verbal Communications with District Staff Or Board Membersregarding This Solicitation.
contactwith District Board Members Regarding This Rfq During the Solicitation Processmay Be Grounds for Disqualification.
13.district Rights
thedistrict Reserves the Right To:
accept Or Reject Any Or All Submissions
request Additional Information From Respondents
conduct Interviews
negotiate Contracts with One Or More Firms
establish and Maintain a Pool of Qualified Engineering Firms
assign Work Based on Expertise, Availability, and Project Needs
continue Utilizing the District’s Current Consulting Engineer
issuanceof This Rfq Does Not Commit the District to Award Any Contract.
14.tentative Rfq Schedule
rfqissued: 3/12/2026
questions Deadline: 4/15/2026
soq Submission Deadline: 4/23/2026
evaluation Period: 4 Weeks
board Approval of Qualified Firms: 5/19/2026
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