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Tender description :
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Supply and Delivery of Office Supplies and Equipment SVP 26-B-0148 PR 100-26-02-106
Republic of the Philippines Province of Negros Oriental City of Bayawan BIDS AND AWARDS COMMITTEE ?035 531-0020 local 202 ?035 430-0439 telefax email: bac.bayawan@gmail.com http://www.bayawancity.gov.ph REQUEST FOR QUOTATION RFQ No. SVP 26-B-0148 Date 16-Apr-26 PR REFERENCE 100-26-02-106 PhilGeps Ref. No. END-USER CVO Closing Date April 27, 2026 @ 5PM April 28, 2026 @ 9PM Bid Opening Designated Places of Submission Bid Box Designated Locations 1. BAC Office, Cabcabon, Bayawan City 2. Bayawan City Liaison Office 3rd Fl., Convention Hall, Daro, Dgte. City NOTE: PLEASE ATTACH THE FOLLOWING DOCUMENTARY REQUIREMENTS TOGETHER WITH THIS RFQ: 1. Mayors / Business Permit 2. PhilGeps Registration No: a. Philgeps Red Membership for SVP, Shopping, Highly Technical Consultants b. Certificate of PhilGeps Registration Platinum Membership NP- Two Failed Bidding 3. Omnibus Sworn Statement Name of Business: Address: Name of Store: Business Permit No.: Tax Identification No.: PhilGEPS Reg. No.: Please submit your quotations/proposals duly signed by you or your duly authorized representative not later than the closing date for the items described, subject to the Terms and Conditions provided at the back portion of this Request for Quotation RFQ. The basis of evaluation for this RFQ is: ? by LOT ? by ITEM Quotations may be submitted manually, or through facsimile or email at the address and contact numbers indicated below. For any clarification, please contact the BAC Secretariat at telephone number 035 430-0281 Local 1210/1212 or email address at bac.bayawan@gmail.com. VIRGINIA D. SADIASA BAC Chairperson ACKNOWLEDGEMENT RECEIPT I/we hereby acknowledge receipt of this Request for Quotation RFQ, and hereby agree to the Terms and Conditions set therein. We assume responsibility to deliver/submit our proposal on or before the closing date and time at the designated bid boxes; otherwise, LGU Bayawan City can consider us not interested to quote. Signature over Printed Name / Date TERMS AND CONDITIONS 1 Bidders shall provide correct and accurate information required in this form. Errors in price quotation shall be exclusively the supplier’s responsibility. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initiated by you or any of your duly authorized representative/s. 2 Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties, and/or levies payable. All prices offered must be valid for a period of thirty 30 calendar days from the date of submission. 3 Quotations exceeding the Approved Budget for the Contract ABC shall be rejected. 4 Indicate in the proposal the brand, model and technical specifications of the items quoted; otherwise, the bid will be rejected. Specifying the country of origin, the terms “generic”, “original”, and the like are not considered brand names. Indicate No Brand if the item quoted is generally unbranded. 5 Alternative Bids shall be rejected outright. For this purpose, alternative bid is an offer made by a Bidder in addition or as a substitute to its original bid which may be included as part of its original bid or submitted separately therewith for purposes of bidding. A Bid with Options is considered an alternative bid regardless of whether said Bid proposal is contained in a single envelope or submitted in two 2 or more separate bid envelopes. 6 Award will be made to the Lowest Calculated and Responsive Bid LCRB – the bid determined, after post-qualification, as complying to the eligibility and bid requirements. 7 BREAKING OF TIES. A non-discretionary method of breaking ties will be used, i.e. tossing of coin for two bidders or draw lots for three or more bidders. 8 The City of Bayawan reserves the right not to award any contract to a bidder having a pending and overdue delivery obligation to the City and defaulted the prescribed delivery period in previous award/s from the City of Bayawan. 9 The prescribed DELIVERY PERIOD is within THIRTY 30 CALENDAR DAYS, unless explicitly indicated in the proposal. Extension of delivery period, if granted, shall in no case exceed the original delivery term. Unless otherwise stated, the default place of delivery is F.O.B. Bayawan City Warehouse, Cabcabon, Bayawan City. 10 Supplier/s must deliver the items awarded within the period specified in the Purchase Order. Purchase Order issued shall automatically be cancelled if no delivery is made after thirty 30 calendar days after receipt thereof, without prejudice to legal courses of action e.g. imposition of liquidated damages, suspension and blacklisting provided in Republic Act 12009 and its IRR. The rescinded contract may be re-awarded to the next lowest calculated and responsive bidder. 11 WARRANTY. To assure that manufacturing defects are corrected by supplier, a warranty security shall be required for a minimum of three 3 months for Expendable Supplies, and one 1 year in the case of Non-expendable Supplies. The obligation shall be covered by retention money1% of the contract price and shall be released only after the lapse of the warranty period or in the case of Expendable Supplies, after consumption thereof: Provided, however, That the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met. RFQ PROPOSAL FORM RFQ Reference: SVP 26-B-0148 Total ABC: Php 286,930.00 After having carefully read and accepted the Terms and Conditions, I/ we submit our quotation for the items as follows: ITEM NO. DESCRIPTION QTY UNIT OF ISSUE APPROVED BUDGET FOR THE CONTRACT UNIT COST PER LINE ITEM OFFER Compliance with Technical Specifications please check REMARKS Indicate the PRICE, BRAND/MODEL and SPECIFICATIONS. Attach brochure if available. YES NO UNIT COST TOTAL COST Brand/Model and Technical Specifications LOT. I INFORMATION AND COMMUNICATION TECHNOLOGY EQUIPMENT, DEVICES AND ACCESSORIES 1 MULTI-MEDIA PROJECTOR, At least 4,000 lm white & color light output At least 1 HDMI input with atleast 1 USB Type A interface with 37dB / 28 dB Fan Noise 100-240V AC, 50/60Hz Power supply voltage at least 1-year warranty 1 unit 47,580.00 [ ] [ ] 2 PROJECTOR SCREEN, 84 Inch-Diagonal, 4FTheight, 6Ft. Width in 4:03 Aspect Ratio Support with HD, 3D & 4K Technology With Tripod stand where screen goes from down to upwards & hook is fixed on the upper portion of the stand. Screen Material 1.1 Gain with standard black backing to eliminate light penetration, with Four Side Black Borders. 1 set 6,000.00 [ ] [ ] 3 SIGNATURE PAD, LCD Signature Pad Display Type: F-STN Positive Reflective LCD Cover Plate Surface: Tempered Glass Native Resolutions: 320x200 pixels Coordinate Res: 2540 lpi Coordinate Accuracy: +0.02 inch +0.5 mm center Reading Technology: Electromagnetic Resonance EMR Pen Port Rate: 200 points per second Pen Pressure Levels: 1024 Warranty: One Year! 1 unit 17,000.00 [ ] [ ] LOT. II PRINTER/FACSIMILE/PHOTOCOPIER SUPPLIES 4 PRINTER, Inkjet Printer, Print, Scan & Copy, 33ppm/15ppm, A4, USB 2.0, Inclusion: Starter Consumables + Accessories, One Year Warranty. 2 unit 11,000.00 [ ] [ ] 5 DRUM, for Multi-Function Digital Copier FUJIFILM, APEOS, PR2150, Fusing Assembly 2 piece 2,500.00 [ ] [ ] 6 TONER, for Multi-Function Digital Copier FUJIFILM, APEOS, PR2150TCB 12 piece 5,500.00 [ ] [ ] LOT. III MEDICAL LABORATORY INSTRUMENTS AND DEVICES 7 MICROSCOPE, Monocular, with monitor, Magnification Levels: 64x, 160x, 640x, 1600x, Eyepiece: 16x, Objectives: 4x, 10x, 40x, 100x, good quality 2 unit 35,000.00 [ ] [ ] LOT. IV APPLIANCES 8 TELEVISION, Smart tv, 55 inch, LED, slim with remote, connectivity: WiFi, RF, USB HDMI, computer input, resolution: 4K Ultra HD with built in soundar 1 unit 32,000.00 [ ] [ ] Full Motion Wall mount bracket 9 AIRCONDITIONER, 1HP, Window Type, Non-Inverter 1 unit 20,000.00 [ ] [ ] good quality LOT. V PRINTING AND PUBLICATION 10 TARPAULIN PRINTING, Size: 4ft x 6ft Design provided by end user 3 piece 450.00 [ ] [ ] ***Nothing Follows*** Purpose : Supply and Delivery of Office Supplies and Equipment. SUPPLIER MUST PROVIDE COMPLETE DATA FOR THE INFORMATION REQUIRED BELOW Delivery Period Warranty Place of Delivery Signature over Printed Name Designation Name of Business Address Telephone/Mobile/Fax No Email Address
Pre-bid Conference:
Approved Budget: 286,930.00
Closing Date: 27/04/2026
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