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Tender description :
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Request for Proposal(RFP):Providing a new car (Hyundai - Tucson, model 2026 - Kassala State)
bsm llh lrHmn lrHym
mnZm@ br ktkl akshn - lswdn
ltrykh: june 7th ,2026
rqm l`T: sdn26085- kas-jun-2026-pr053-
twfyr syr@ (hywndy - twsn mwdyl 2026 jdyd@ - wly@ ksl)
provision of vehicle (hyundai - tucson brand-new model 2026 kassala state
brktkl akshn mnZm@ dwly@ mtfrd@ bstkhdmh fkr khlq@ wmbtkr@ ltHwyl wq` lnsn fy ldwl lnmy@ l~ lfDl, n`ml f~ mktb qlymy@ f~ lmmlk@ lmtHd@, fryqy, asy, w mryk ltyny@.
bdt mnZm@ brktkl akshn l`ml f~ lswdn w tm tsjylh bSf@ mstql@ kmnZm@ dwly@ Gyr Hkwmy@ fy l`m 1992, llmnZm@ mktb wbrmj fy wlyt shml drfwr, ksl w lnyl lzrq.
trGb mnZm@ brktkl kshn mn lmwrdyn wlmqwlyn lshrkt lkf btqdym `rwDhm ltwfyr syr@ (hywndy - twsn mwdyl 2026 jdyd klyan )- wly@ ksl . shrq lswdn wfq llshrwT w lmwSft lwrd@ bkrs@ l`T
`l~ lmtqdmyn ll`T rfq lmstndt lmwDH@ dnh:
1/ lsyr@ ldhty@ llshrk@
2/ shhd@ mqdr@ mly@ btrykh lsn@ lmly@ ll`T.
3/ Swr@ mn shhd@ khlw Trf mn lDryb btrykh lsn@ lmly@, wmn yrsw `lyh l`T mlzm bHDr lSl.
4/ shhd@ tsjyl mn lmsjl ltjry .
5/ shhd@ tsjyl Dryb@ `l~ lqym@ lmDf@.
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9/ tqdm lmstndt `lh f~ Zrf mGlq blshm` lHmr wmktwb `lyh (mrfq stykr- hdhh lbynt w yjb n ylSq `l~ Zrf l`T). rqm l`T/sm l`T / sm mqdm l`T w `nwnh w rqm lhwtf.
10/ kl Zrf yjb n yHtw~ `l~ `T wHd fqT bm`n~ `dm ltqdym lkthr mn `T f~ Zrf wHd.
11/ yjb `l~ lrGbyn f~ ltqdym fSl l`rD lml~ mn l`rD lfny lwjwd ljntyn mkhtlftyn lltqyym lml~ wkhr~ mnfSl@ lltqyym lfn~.
12/ lmstndt lmqdm@ ll`T ltrd.
13/ ~ mtqdm Gyr mstwf~ llmtTlbt `lh ystb`d mn lmnfs@.
llHSwl `l~ krs@ l`T (mjnan) yrj~ tnzylh mn lmwq` nfsh ((sudan bid
khr mw`d ltslym l`Tt 8 ywlyw 2026 ls`@ lthny@ Zhr bmqr lmnZm@ bksl - H~ ldrj@ mrb` 12 mbn~ rqm 910 (shr` ldrj@ lf@ lhykl lmwd~ lls`wd~) wshrq jm`@ ksl (ltrby@) tlfwnt: 0912142938 - 0912140393
w blymyl : sudan.tender@practicalactionsd.org
lmnZm@ Gyr mqyd@ bqbwl `l~ wql `T.
wl/ shrwT l`T:
HDr mlf lshrk@ lm`ynth bwsT@ ljn@ thyl lmwrdyn lDfth lkshf lmwrdyn lkhS blmnZm@.
yjb twfyr lDmnt llzm@ ltnfydh w twryd kl l`ml lmtfq `lyh f~ l`qd blm`yyr w ljwd@ lmtfq `lyh.
. `ly lmtqdm n ywDH fy `Th ls`r bljnyh lswdn~ wn tkwn ls`r shml@ lDryb@ lqym@ lmDf@ , wfy Hl rsw l`T l~ mn lmtqdmyn yjb `lyh tqdym ftwr@ nhyy@ mkhtwm@ bkhtm lDryb
ls`r yjb n twDH `l~ jdwl lkmyt w lmwSft wn tkwn mkhtwm@ bkhtm ljh@ lmtqdm@ ll`T.
yjb n tkwn ls`r lmwDH@ bjdwl lkmyt w lmwSft sry@ lmf`wl lmd@ sbw`yn mn trykh tqdym l`rD.
sttm mrj`@ ls`r bSwr@ dwry@ lltkd mn mwkb@ ls`r lmqdm@ llswq.
yjb `l~ lmtqdm lrjw` l~ shrwT lmnqS@ wlmwSft qbl ltqdym.
y kshT w t`dyl fy ls`r lmwDH@ f~ jdwl lkmyt w lmwSft Gyr mwq` wmkhtwm bwsT@ lmtqdm bl`T yHrmh mn dkhwl lmnqS@ .
ljn@ frz lmnqSt lh lHq kmlan fy lG lmnqS@ mt~ m rt dhlk Drwry w ly sbb khr~ fnyh trh lljn@.
llHSwl `l~ krs@ l`T (mjnan) yrj~ tnzylh mn lmwq` nfsh ((sudan bid
khr mw`d ltslym l`Tt 8 ywlyw 2026 ls`@ lthny@ Zhr bmqr lmnZm@ bksl - H~ ldrj@ mrb` 12 mbn~ rqm 910 (shr` ldrj@ lf@ lhykl lmwd~ lls`wd~) wshrq jm`@ ksl (ltrby@) tlfwnt: 0912142938 - 0912140393
lrj ml khTr lmnqS@ lmdmj f~ krs@ l`T ltwHyd mwSft l`T lkl lmwrdyn lmtqdmyn llmnfs@ wltwqy` wlkhtm `lyh m` twDyH rqm lHsb lbnk~ , ~ `T lyHtw~ `l~ krs@ l`T mktml@ swf yb`d mn lmnfs@.
llmnZm@ lHq fy Df@ kmyt jdyd@ wtqlyl `dd lmrfq lmwSwf@ fy jdwl lkmyt wbnfs s`r l`qd fy zmn tnfydh l`qd.
`ly lmtqdm f~ Hl@ mkhlf@ lmwSft lmTlwb@ w lmnSwS `lyh fy krs@ l`T dhkr dhlk ktb@ w tfSyl ltwDyH sbb ltqdym b`rD mkhlf llmwSft.
llmnZm@ lHq fy lt`qd m` mwrd wHd w y `dd mn lmwrdyn Hsb m trh mnsb lh .
llmnZm@ lHq fy mrj`@ lwHdt lmwrd@ w ltkd mn jwd@ tnfydh wmTbqth llmwSft lmTlwb@
llmnZm@ lHq fy rfD stlm y wHd@ mn lwHdt lmtfq `lyh f~ l`qd Gyr mTbq llmwSft lmTlwb@ Hsb shhd@ lmkhtSyn mmn tklfhm lmnZm@ blstlm `ly n ytHml lmwrd ~ khsr@ tntj `n dhlk wtkhSm mn Hsbh Trf lmnZm@.
ytm ldf` Hsb shrwT l`qd lmtfq `lyh wtHrr shhd@ stlm bdhlk Tbq llmwSft lmrfq@ m` lmnqS@ wltqyym lfn~.
mn yrsw `lyh l`T mlzm bml m`lwmt rqm Hsbh lbnk~ ktb@ ltHwyl qym@ l`T bSwr@ SHyH@ w lmnZm@ Gyr mswl@ `n ~ khT yntj mn lmwrd fym ykhtS brqm Hsbh.
mn yrsw `lyh l`T mlzm btwqy` sh`r stlm syst lmnZm@ (mrfq) fym yt`lq bmly stmr@ tqyym (lshrk wlmwrdyn wmqdm~ lkhdmt) wrj`h llmnZm@ lkml mlf lmwrd qbl jrt ldf`, wsyyt lmnZm@ lkhr~ lmt`lq@ blltzm blndhh@ wmnhD@ w mkfH@ lrshw@ wlGsh wlkhtls wdhlk lDmn w tkyd ltzm lmnZm@ wkl lshrk wlTrf lt~ tt`ml m`h lmnZm@ mn mwrdyn wmqdm~ khdmt mltzmwn btTbyq hdhh lsyst wn ~ khSm f~ qym@ lsl` w lkhdmt mn qbl lmwrd yjb n ywDH ktb@ l`dm hdrmwrd lmnZm@ w tqlyl ltklyf lqS~ Hd lfyd@ brmj wmshry` `ml lmnZm@.
lmnZm@ Gyr mlzm@ bqbwl dny w y `T akhr wlh Hq rfD y `T Hsb lwyH lmnZm@ .
`l~ mn yrsw `lyh l`T HDr ~ ktlwjt n wjdt lm`ynth mn qbl ljh@ lfny@ l`tmdh qbl lshrw` f~ `mly@ ltwryd w ltnfydh.
mn yrsw `lyh l`T yltzm btrHyl kl lmwd w lSnf lmtfq `lyh f~ l`qd l~ mwq` tnfydh l`qd f~ qry@ lmnb bmHly@ khshm lqrb@ fy wly@ ksl dwn ~ tkhyr, ltkhyr Gyr lmbrr ywd~ l~ lG l`qd lmwq` byn lmnZm@ w lmwrd dwn ~ qyd w shrT.
ttm `mly@ ltslym w ltslm lnhyy@ b`d b`d ltkd mn twfq lmwd lmwrd@ wlkhdm@ m` lmwSft lmTlwb@ bHsb lr~ lfn~ llmkhtS mn Trf lmnZm@.
lDmn tnfydh sys@ `dm tDrb lmSlH -`l~ lmtqdmyn ll`T twDyH m dh knt lkm ~ Sl@ qrb@ b~ mn lmwZfyn ltb`yn lmnZm@ brktykl kshn Hly w sbq ( n wjd lrj dhkr lsm wSl@ lqrb@).
mn yrsw `lyh l`T yltzm btdryb lfnyyn l`mlyn blmshrw` w lmstfydyn `l~ ltshGyl w lSyn@ thn `mly@ ltnfydh.
lmstndt lmqdm@ mn qbl lmwrdyn l trd .
`l~ lrGbyn tqdym l`Tt fy Zrwf mqfwl@ w mkhtwm@ blshm` lHmr twD` fy Sndwq lmnqSt bmktb lmnZm@ bksl - H~ ldrj@ mrb` 12 mbn~ rqm 910 (shr` ldrj@ lf@ lhykl lmwd~ lls`wd~) wshrq jm`@ ksl (ltrby@) tlfwnt: 0912142938 - 0912140393
w blymyl : sudan.tender@practicalactionsd.org
thny lmrj`y@ wjdwl lkmyt :
#
description
unit
qty
unit cost in sdgs
total cost in sds
1
vehicle purchase (hyundai tucson brand-new model 2026 white color)
petrol engine (bnzyn)
engine type: 2.5l, gdi- 4-cylinder petrol
horsepower: 187 hp
torque: 178 lb-ft
transmission: 8-speed automatic
drivetrain: 4 wheel drive
pc
1
sub total
vat%
total price
thlthan: ltklyf wzmn tslym lkhdm@ blmwq` wtfSyl lmwrd:
lmblG lkly blrqm bljnyh lswdn~ :...................................................................................................
lmblG lkl~ bljnyh blHrwf....................................................................................................................
lzmn lmqdr lnjz wkml wtslym lkhdm@ blmwq`: ......................................................................................
sm lshrk@ / lmwrd:..........................................................................................................................
l`nwn:..........................................................................................................................................
sm mn ynwb `n lshrk@:....................................................................................................................
lwZyf@:.........................................................................................................................................
ltwqy`:..........................................................................................................................................
lkhtm:............................................................................................................................................
lbryd llktrwn~:..............................................................................................................................
lhtf:..........................................................................................................................................
rb` syst lmnZm@ lmlzm@ llTrfyn:
annex: 1
practical action terms and conditions for supply, service and works contracts
legal status
the vendor shall be considered as having the legal status of an independent contractor vis-a-vis pa.
the vendor, its personnel and sub-contractors shall not be considered in any respect as being the employees of pa.
the vendor shall be fully responsible for all work and services performed by its employees, and for all acts and omissions of such employees.
sub-contracting
in the event the vendor requires the services of a sub-contractor, the vendor shall obtain the prior written approval of pa for all sub-contractors. the vendor shall be fully responsible for all work and services performed by its sub-contractors and vendors, and for all acts and omissions of such sub-contractors and vendors. the approval of pa of a sub-contractor shall not relieve the vendor of any of its obligations under this contract. the terms of any sub-contract shall be subject to and conform to the provisions of this contract.
obligations
the vendor shall neither seek nor accept instructions from any authority external to pa. vendors may not communicate at any time to any other person, government or authority external to pa any information known to them by reason of their association with pa which has not been made public, except in the course of their duties or by authorization of the pa: nor shall vendors at any time use such information to private advantage. these obligations do not lapse upon termination/expiration of their agreement with pa.
acceptance and acknowledgement
initiation of performance under this contract by the vendor shall constitute acceptance of the contract, including all terms and conditions herein contained or otherwise incorporated by reference.
warranty
the vendor warrants the goods furnished under this contract to conform to the specifications and to be free from damage and defects in workmanship or materials. this warranty is without prejudice to
any further guarantees that the vendor provides to purchasers. such guarantees shall apply to the goods subject to this contract.
inspection
the duly accredited representatives of pa shall have the right to inspect the goods called for under this contract at vendors stores, during manufacture, in the ports or places of shipment, and the vendor shall provide all facilitates for such inspection. pa may issue a written waiver of inspection at its discretion. any inspection carried out by representatives of pa or any waiver thereof shall not prejudice the implementation of the other relevant provisions of this contract concerning obligations subscribed by the vendor, such as warranty or specifications.
export licence
the contract is subject to the obtaining of any governmental authorization that may be required. it shall be the responsibility of the vendor to obtain such license or authorization. pa may, at its discretion, use its best endeavors to assist.
officials not to benefit
the vendor represents and warrants that no official of pa has been, or shall be, offered by the vendor any direct or indirect benefit arising from this contract or the award thereof. the vendor agrees that breach of this provision is breach of an essential term of this contract.
default
in case of default by the vendor, including, but not limited to, failure or refusal to make deliveries within the limit specified, pa may procure the goods or services from other sources, and hold the vendor responsible for any excess cost occasioned thereby. furthermore, pa may, by written notice, terminate the right of the vendor to proceed with deliveries or such part or parts thereof as to which there has been default.
rejection
in the case of goods or services purchased based on specifications or scope of works, pa shall have the right to reject the goods or services or any part thereof if they do not conform to specifications or the scope of works.
amendments
no change in or modification of this contract shall be made except by prior agreement between the responsible buyer in pa in sudan and the vendor.
assignments
the vendor shall not assign, transfer, pledge or make other disposition of this contract or any part thereof or of any of the vendors rights, claims or obligations under this contract except with the prior written consent of pa.
addendum to partner agreement
purpose
this is an addendum to agreement no. ____________ concluded between practical action and [name of organisation], the partner, which came into force on [date of start of agreement].
this addendum forms an integral part of the agreement, including all its other terms and conditions
by signing this addendum, the partner agrees to ensure that all its staff, consultants, partners, volunteers and trustee comply with all the terms and conditions included herein and which form part of the original agreement between practical action and the donor and are an integral part of practical actions policies and code of conduct.
protection of children and vulnerable adults
practical action firmly believes that no person, including children and vulnerable adults, should be subjected to exploitation or abuse at any time. we are committed to ensuring that all our staff, partners, consultants, volunteers and trustees fully abide by our policy on the protection of children and vulnerable adults at all times. within the partner, this policy applies to all staff, volunteers, consultants, or sub-partners who are involved with this project in any way.
the partner commits to:
fully integrate the policy within your organisation ensuring that the policy is adopted and procedures and capabilities are developed to prevent the abuse or exploitation of children and vulnerable adults in your work, implement a clear and effective reporting system for any concerns
or incidents of exploitation or abuse and define robust management processes for handling any concerns or incidents, or
confirm to practical action that you have your own robust policy on the protection of children and vulnerable adults, and
ensure that any concerns or incidents of exploitation and abuse of children and vulnerable adults related to the project funded by this agreement are reported to practical action within 24 hours of your organisation becoming aware of them and that practical action, as the primary recipient of the award, is regularly informed of all actions taken in the response.
the partner agrees that it will work with practical action to take disciplinary actions and to inform authorities, where appropriate. depending on the outcomes of investigation, the partner acknowledges that practical action will inform the donor and its regulatory body.
compliance with the law and reporting obligations
practical action is committed to complying with all relevant laws in the uk and in all the countries where it works as well as with meeting its reporting obligations to relevant national and international bodies, including the charity commission for england and wales.
by signing this addendum, the partner also commits to compliance with all laws in the country/ies where the work related to this agreement is being implemented and to meeting its reporting obligations to relevant national and international bodies, including providing practical action with all accurate and timely information that enables practical action to meet all its reporting obligations.
conflict of interest
neither the partner, nor any individual employed or contracted by the partner, shall engage in any business, personal or professional activity which conflicts or could conflict with any of their obligations in relation to this agreement.
fraud, corruption, bribery, theft, terrorist financing and other misuse of funds
practical action and the partner have a zero tolerance approach towards fraud and fraudulent behaviour that may lead to the misuse of funds and will fully co-operate with investigation into
such events, whether led by practical action or the partner. practical action, may, at any time during the term of this arrangement and up to five years after the end of the programme, arrange for additional audits, on-the spot checks and / or inspections to be carried out. these may be carried out by practical action, or any of its duly authorised representatives.
the partner will comply with practical actions fraud detection policy or confirm that they will comply with their own fraud detection policy, of similar standard. the partner commits to investigate suspected fraud and to do so with the utmost confidentiality.
the partner will immediately and without undue delay inform practical action of any event which interferes or threatens to materially interfere with the successful implementation of the project, whether financed in full or in part by this agreement, including credible suspicion of or actual fraud, bribery, corruption or any other financial irregularity or impropriety.
practical action reserves the ability to recover funds that have been subject to a proven fraud and will work with the partner to do so. the partner shall not be obliged to cover such funds unless such fraud is proven to be caused by gross negligence or wilful misconduct of the partner or its staff members. where serious fraudulent or unethical activity is proven which would significantly affect the successful completion of the project, practical action reserve the ability to suspend or terminate funding with immediate effect in whole or partial, in preference to the standard notice period and irrespective of any contractual requirements.
consistent with local and international legislations and applicable united nations security council resolutions both practical action and the partner are firmly committed to the international fight against terrorism, and in particular, against the financing of terrorism. it is the policy of practical action to seek to ensure that none of its funds, including funds that are provided by donors, are used, directly or indirectly, to provide support to individuals or entities associated with terrorism. in accordance with this policy, practical action and the partner make themselves aware of, and comply with obligations under the relevant counter terrorist financing legislations.
acknowledgment
this to confirmed that i received the practical action safeguarding policy arabic version and by signing this acknowledgment i confirmed that i read it, understand it, and aware of any consequences resulting in breaching the mentioned policy.
i also received the terms and conditions of practical action read it and understand it, i also receive the dd assessment tool and will fill and return it back to pa being donor hq requirements.
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name:.......................................................................................................................lsm
signature:..............................................................................................................ltwqy`
company:.............................................................................................................lshrk@
stamp: lkhtm.........................................................................................................
date:.....................................................................................................................ltrykh
practical action partner
due diligence questionnaire
practical action is committed to upholding the highest possible standards and ethics when delivering our work. this includes protecting staff members and the people living in the communities where we work from exploitation and abuse, protecting ourselves and our donors from financial crime, and ensuring compliance with all donor regulations and local / national laws. we expect the organizations and individuals we work with to uphold the same values and commitments.
in order to work with practical action, an organization must demonstrate that it has the technical capacity, experience, and ability to perform the assigned work, as well as having sufficient processes and procedures in place to ensure it can deliver the work according to the regulations imposed by both practical action and the source donor.
as part of practical actions due diligence assessment, we need to ensure that your organization:
is properly registered with the relevant authorities in your country of operation, and is compliant with national tax requirements;
has suitable control mechanisms and operational protocols in place to deliver the project activities in line with donor regulations;
is able to meet duty of care obligations to staff, consultants, and people living in the areas where we will work;
is financially robust and has the necessary policies in place to prevent fraud, financial crime, and terrorist financing
the due diligence assessment is a self-declaration made by you, the potential partner, to provide information regarding your current organizational policies, procedures, registrations, and resources.
it is important that the pre award assessment is completed accurately and truthfully - your organization will not be automatically disqualified from working with practical action if you do not have everything in place. instead, it allows us to identify areas where we may have to share resources in order to comply with the requirements of major institutional donors - while also providing practical action with the assurance that your organization is compliant with all applicable laws, rules, and regulations, and acts in accordance with the highest standards of ethics.
in the event that practical action issues a subaward to your organization, this declaration should be completed and resubmitted annually ahead of further payments.
when completed, this assessment should be returned to the practical action contact point with the relevant supporting documentation. please note, failure to complete the assessment will prevent the formation of any bidding agreement and/or may delay the payment of a subaward.
for dfid contracts only (delete if not applicable) to ascertain the level of compliancy required by your organisation please provide us with the following information
current number of contracts with the uk government and the total value (in gbp)
number
value (gbp)
part 1: organisation details
1a: contact details for all queries relating to this assessment questionnaire
name:
email:
phone:
1b: registration
registered company name
registered company number
country of registration
date of registration
head office duns number (if applicable)
registered vat number (if applicable)
registered office address
please indicate your type of organisation
ultimate / parent company (if applicable)
name of subsidiary companies (if applicable)
1c: governance and control
please provide the following information for your organisation.
name of managing director / chief executive officer
names of company board member(s)
names of senior leadership / management team
name of shareholders and percentage of shareholding (if applicable)
names of affiliated organisation(s) (if any)
does your organisation have an accounting system in place that will enable practical action to readily identify the assets, expenses, cost of goods, and use of funds for any subaward we may provide.
yes no
does your organisation have a quality assurance (contract management) manual, policies, certification and/or systems in place?
yes no
does your organisation maintain a formal risk register and monitor mitigation plans?
yes no
1d: insurance
please confirm whether you have the following insurance cover in place
professional indemnity:
yes no
public liability:
yes no
employers liability:
yes no
travel insurance:
yes no
1e: duty of care
as the lead partner, practical action are responsible for ensuring our partners and subcontractors have adequate duty of care provisions in place. please confirm the following stating yes or no with any relevant explanations.
does your organisation have travel policy, risk assessment, and emergency procedure in place
yes no
has your organisation got appropriate systems in place to manage an emergency / incident if one arises?
yes no
please provide details below
1f: international aid transparency initiative (iati) - delete section for partners under level 1
dfid require organisations receiving funding to comply with the international aid transparency initiative (iati) standards of transparency for their disbursement of uk aid.
is your organisation registered on iati?
yes no
if yes, please provide reference number
1g: ethical training
do your staff undergo ethical training and annual staff updates (including awareness of modern day slavery and human rights abuses).
yes no
if no, please confirm that you will be willing to follow and implement practical actions ethical training procedures
yes no
1h: cyber essentials scheme - delete section for partners based outside the uk and/or under level 2
do you have a system to safeguard the integrity and security of your it and mobile communication systems in line with the hmg cyber essential scheme
yes no
part 2: disclosures
please complete the below disclosure form with a yes or no in the right hand column
your organisation must disclose:
a) if the organisation or any affiliated companies
...are or have been the subject of any proceedings or other arrangements relating to bankruptcy, insolvency or financial standing.
yes no
...have been convicted of any offence concerning professional misconduct.
yes no
...has not fulfilled any obligations relating to the payment of social security contributions.
yes no
...have had any media coverage (including online or print) that could impact the reputation of practical action or its clients
yes no
if you have replied yes to any of the above please provide details below:
b) if your organisation, affiliated companies or an employee (past and present within the last 10 years) has been convicted of, or are the subject of any proceedings, relating to...
...participation in criminal organisation.
yes no
...corruption including the offence of bribery
yes no
...fraud including theft, and not fulfilling any obligations relating to payment of taxes.
yes no
...terrorist offences or offences linked to terrorist activities
yes no
...money laundering and terrorist financing
yes no
...child labour and other forms of trafficking in human beings
yes no
...breach of environmental obligations
yes no
...breach of social obligations
yes no
...breach of labour law obligations
yes no
... are subject of any proceedings, that may be listed by the world bank in its listings of ineligible firms" or "listings of firms, letters of reprimand posted at or on any similar list maintained by any other donor of development funding, or any contracting authority.
yes no
if you have replied yes to any of the above please provide details below:
b) modern slavery act 2015: requirements under modern slavery act 2015 and un global compact requirements for active participation.
are you a relevant commercial organisation as defined by section 54 ("transparency in supply chains etc.") of the modern slavery act 2015 ("the act")?
yes no
if yes, are you compliant with the annual reporting requirements contained within section 54 of the act 2015?
please provide link to url:
yes no
is your organisation an active participant of the un global compact?
if yes, please provide link to url:
yes no
part 3: please indicate yes or no as to whether your organisation has documented policies and procedures for the following matters.
recruitment policy, procedures and/or organisational hr manual incorporating the following:
fair recruitment practices
due diligence and reference assessment
equal opportunities
yes no
quality assurance policy, procedures and/or certification
yes no
duty of care policy and procedures
yes no
finance manual / protection from financial crime policy or equivalent
yes no
gifts and hospitality
yes no
procurement policy
yes no
workforce whistleblowing policy
yes no
safeguarding policy
yes no
anti-bribery/corruption policy
yes no
anti-trafficking/modern day slavery policy
yes no
data protection policy
yes no
duty of care/security policy
yes no
environmental policy
yes no
identification and management of conflicts of interest
yes no
health and safety
yes no
information technology/ data security
yes no
risk management
yes no
code of conduct
yes no
if you have answered no to any of the above, please provide confirmation that you will comply with practical actions applicable policies and procedures.
yes no
part 4: declarations
this section is to be completed by the ceo or relevant senior member of your management team.
by signing below i confirm that i (insert name) as the (job title ) of (insert organisation name)
consents to practical action running the names of the organisations and individuals listed in section 1c above against international databases as part of our anti-terrorist financing checks
confirm that we have adequate processes and systems in place to examine the suitability of sub-contractors to operate on our behalf, and we ensure sufficient oversight of them and their activities to fulfil our contractual obligations.
confirm that we are able to provide evidence of due diligence undertaken on our subcontractors if requested, and that we understand practical action may conduct spot checks.
for dfid funded contracts only (please delete as appropriate)
i declare that i have read, understood and accept the dfid supply partner code of conduct and that appropriate procedures have been put in place to ensure adherence to the code by all employees, partners and subcontractors within our supply chain.
(https://www.gov.uk/government/publications/dfids-supplier-review)
confirm that my staff and subcontractors have been made aware that any instances of conflict of interest, fraud, unethical behavior or misconduct should be reported to the dfid reporting concerns mailbox reportingconcerns@dfid.gov.uk
i hereby certify that all information contained within this document is true, correct and not misleading in anyway. i understand that the information will be used in the process to assess my organisations suitability to be selected as a partner and i am signing on behalf of my organisation.
signature: date:
name job title
please provide a copy of the following documents when returning your assessment questionnaire to us
company registration certificate
proof of tax registration
copy of audited accounts for the past 3 years
copy of all insurance certificates as listed in section 1d
copy of project risk register template
cyber essentials certificate (if applicable)
2 past performance certificates / statements of recommendations from previous donors / clients within the past three years
copy of the policies/documents listed in part 3 of this form
Deadline: 07 july 2026
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